2023 Summer Placement - Bid Management - London

Developing a bid strategy

• Evaluating tender documentation to uncover what’s important
• Undertaking client, project, scope, stakeholders, competitor research to better understand opportunities
• Facilitating workshops with the wider bid team to share knowledge and develop a strategy
• Building commitment to the strategy within the entire bid team (communications)

Execution of that strategy

• Defining a strategy to win, capture and champion, based on research and workshops
• Creating a plan to execute that strategy
• Creating an identity (graphics, tone of voice, look and feel), incorporating additional media or materials to support that strategy
• Creating guidance and templates to support that strategy – CV and case study templates or writing style guides

Manage the process

• Managing the project bid by evaluating tender documents to define client requirements, deliverables, set deadlines and owners - the bid plan.
• Project planning – owning the bid programme, highlighting interdependencies and monitoring/reporting on progress
• Booking and attending internal progress meetings - bid kick-off, regular progress meetings, setting the agenda
• Booking and attending external meetings - support the bid team through mid-bid, site and progress meetings
• Managing inputs and outsourcing to support bid production, including 4D visualisation and external printing

Write the bid

• Answering plan/storyboard with the team to understand the question or scoring mechanisms and set a clear path for the bid team to deliver in line with your strategy
• Taking a proactive role in the writing of standard content, CVs, and project profiles – closing gaps where possible by interviewing or questioning relevant parts of the business
• Proofreading or copy-editing responses to ensure compliant, compelling, benefits-driven copy
• Taking the lead in writing compelling, factual, focused executive summaries

Create the bid

• Creating impactful, well-designed bid documentation for submission
• Support bid submissions with relevant photography and supporting graphical / infographic tools

Submit the bid

• Ensuring all required reviews and adjudication/sign-offs are required in line with Mace Way
• Taking the lead in the bid programme, ensuring content is fully compliant and completion dates are achieved to deliver a bid to deadline

Post-tender presentations

• Agreeing storyboards and scripting of presentations
• Creating additional supporting content – printed models, video and large-format printing as required to generate interest and interactivity
• Coaching and rehearsing the team to ensure successful delivery

Continuous improvement

• Capturing all new content within the bid content library (aftercare)
• Recording and sharing lessons learnt and best practice